Apex Roping – Producer Billing Terms

Version 1.4 · Effective October 24, 2026

Effective date: October 24, 2026 Version: 1.4 Publisher: IQ Systems, LLC ("Apex Roping")

Adopted per producer at the time you activate autobill. By selecting "I agree" in the Apex Roping Admin billing screen, you agree to these terms on behalf of the producer entity named on your account.

1. Billing plans

Apex Roping offers one plan: a fee of the rate in your Fee Schedule (standard 0.5%) of the cattle charge on each roping; no monthly or yearly subscription. Your Fee Schedule — your rate, its effective date and its version — is on your billing screen, and every version of it is kept there. Your active plan is named on every invoice:

  • Percentage of cattle charge — the rate in your Fee Schedule (standard 0.5%) of each roping's cattle charge as shown on your Apex Roping Financials, charged once per roping after the roping is completed with payouts locked, at the rate in effect when the roping closes. Each charge names the roping and date it came from.

Every amount is in whole U.S. dollars, rounded down. No monthly or yearly subscription.

Rate changes. Apex Roping may change your rate by issuing a new version of your Fee Schedule and emailing it to you. A decrease takes effect immediately. An increase takes effect thirty (30) days after we email you the new Fee Schedule, or sooner if you accept it online on your billing screen. Promotional or complimentary pricing is shown on your Fee Schedule with its end date; when it ends, your rate returns to the rate you had before it. A change never adjusts a charge already made: each roping is charged at the rate in effect when it closes.

2. Payment methods

You will select one of the following at the time you activate autobill:

  • Auto-debit — you authorize Apex Roping (through our payment processor, Stripe) to charge the credit card, debit card, or bank account you place on file. You may replace or remove that payment method from your billing screen at any time, provided a valid method remains on file before the next billing date.
  • Automated invoice — Apex Roping emails an invoice to your billing-contact email. Invoices are due within fifteen (15) calendar days of the invoice date. Overdue invoices follow the dunning schedule in Section 4.

3. Currency, taxes, receipts

All charges are billed in U.S. dollars. You are responsible for paying any taxes assessed by your jurisdiction on the amounts you pay to Apex Roping. Every payment generates a receipt available on your billing screen and emailed to your billing-contact address.

4. Failed payments, retries, returned-payment fee

If a scheduled auto-debit is declined, or if an invoice is not paid by the due date, Apex Roping will:

  • Notify you by email that the payment did not clear, including the reason our processor returned (e.g., "insufficient funds", "card expired").
  • Retry the charge automatically on day 3 and day 7 after the first failure.
  • Assess a returned-payment fee of $35.00 on the second retry (day 7) to cover the processor's return charge and administrative handling. This fee is itemized on your next invoice as RETURNED_FEE.
  • Retry once more on day 14 with an escalation email that includes Apex Roping billing support.
  • Suspend your producer account on day 30 if the balance remains unpaid. Suspension puts producer.apexroping.com on a billing-only hold (you can still sign in and pay); the Apex Roping program on your arena computer keeps running. Roper-facing data already on Apex Roping – Roper is not deleted. Access is restored automatically once the outstanding balance (including any returned-payment fees) is paid in full.

You may replace the payment method on file, or pay the outstanding balance manually from your billing screen, at any point in this schedule to avoid further retries or suspension.

5. Refunds and disputes

  • Fees on the cattle charge are earned on ropings that have already run; they are not refundable once the roping's charge is made, except to correct a calculation error confirmed by Apex Roping.
  • If you dispute a charge with your card issuer or bank ("chargeback"), Apex Roping reserves the right to (a) provide the issuer with the invoice, receipt, and platform-usage records that support the charge, and (b) assess the dispute fee Stripe charges Apex Roping for that dispute, passed through at cost (if Stripe gives the fee back, or Apex Roping wins the dispute, the fee is removed or credited to your next bill), plus place a billing-only hold on producer.apexroping.com once the processor has taken the disputed money back, until the dispute closes (the arena program keeps running). A charge paid by a contractor never holds the client's website.
  • If the dispute is decided against Apex Roping, the disputed charges are owed again and follow the reminder schedule in Section 4, without the returned-payment fee and without re-charging the disputed card.

6. Cancellation

You may cancel any plan by contacting [email protected] or by using the "Cancel plan" button on your billing screen. Ropings that close before the cancellation takes effect are still charged; nothing is charged after.

7. Changes to these terms

Apex Roping may update these terms from time to time. Material changes (including changes to fees or the dunning schedule) will be posted to https://roper.apexroping.com/legal/billing-terms at least thirty (30) days before they take effect, and emailed to your billing-contact address. Continuing to use the service after the effective date is your acceptance of the updated terms. A version history is kept at that same URL.

8. Contact

Billing questions and disputes: [email protected] Support and general questions: [email protected] Company: IQ Systems, LLC · DUNS 142260668 · 1405 Lindley Ln · Pryor, OK 74361